BCI holds a statutory annual general meeting of its member universities in Québec.
In addition to ratifying all the decisions made by the Board of Directors, the Annual Meeting adopts the annual report, the financial statements for the preceding year, and the independent auditors’ report. Officers are elected during the meeting and independent auditors are appointed for the current year. The meeting reviews the BCI Employee Pension Plan annual financial report and the plan’s most recent actuarial valuation.
Board of Directors
This body is composed of all the university heads.
The Board of Directors exercises all the powers, adopts resolutions and approves actions that BCI may itself undertake and that are not expressly reserved for the Annual Meeting under the Companies Act (CQLR c C 38) and letters patent.
In addition to the Executive Committee, the Board of Directors creates various committees: the Nominations Committee, Governance Committee, Budget Committee and Audit Committee.
This body is composed of five officers: the President, three (3) Vice Presidents and the Secretary-Treasurer.
They are chosen from among the university heads according to a method whereby the universities are represented fairly, based on criteria set out in the by-laws.
The Executive Committee suggests and develops the content of files to be submitted to the Board of Directors, ensures that the Board’s decisions are implemented, supervises BCI’s overall operations and may represent BCI in dealings with organizations, government or other bodies.
Appointed by the Board of Directors, the Director General is BCI’s senior administrator.
The Board of Directors delegates to the Director General the necessary powers to administer, manage and coordinate BCI’s business and operations, subject to those which, according to legislation and this by-law, are the responsibility of the Board of Directors, the Annual Meeting, or the Executive Committee.
The Director General may be asked by the Board of Directors to advocate for its members’ interests in dealings with government authorities, other organizations and the general public.
The Director General participates in the annual meetings, Board of Directors meetings, Executive Committee meetings and Board committee meetings, and is entitled to express opinions but does not have voting rights.